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The NHSBSA Optimisation team

To support the NHSBSA's Workforce Strategic Ambition, the Optimisation team's purpose is to develop services which enables users to optimise all workforce systems and services.

The Optimisation team is here to support organisations transitioning to the new NHS Jobs service. Our team is made up of regional leads and advisors, as well as a dedicated support function to make sure your account is set up in the new NHS Jobs service ahead of your implementation date. Meet the team.

One of the main objectives for NHS Jobs implementation is to transition all existing organisations over to the new NHS Jobs service in line with their current functionality and usage. We’ll provide support, training and awareness.  As well as NHS Jobs, we also cover ESR, NHS Pensions and HR Shared Services.

Transitioning to the new NHS Jobs service

Our transition plan is to start with small user groups who only use basic functionality and system features in NHS Jobs, such as placing adverts. We’ll then begin helping more complex organisations to transition to the new NHS Jobs service, in this order:

Simple  

Simple organisations will be transitioned first. These are usually organisations with:

  • 1 contact with system admin and guidance
  • an existing NHS user advertising 25 adverts or less per year
  • no ESR integration via VPD link
  • no integration with third-party systems
  • tier 1 training level only (guides and e-learning)

Simple to medium

Simple to medium organisations have:

  • no ESR integration via VPD link
  • integration with one third-party system
  • tier 2 training level only (guides, e-learning and third-party instructions

Medium

Medium organisations have:

  • ESR integration via VPD link
  • integration with one third party system
  • tier 2 training level only (guides, e-learning and third-party instructions)

Medium to complex

Medium to complex organisations:

  • have no ESR Integration via VPD link
  • use an internal system which supports the current NHS Jobs service
  • are using NHS Jobs end-to-end
  • have tier 3 training level only (guides, e-learning, webinars and workshops)

Complex

Complex organisations:

  • have ESR integration via VPD link
  • use an internal system which supports the current NHS Jobs service
  • use NHS Jobs end to end
  • are tier 3 training level only (guides, e-learning, webinars and workshops)

We’ll contact your organisation ahead of starting the transition to agree timescales and dates. If you have any questions, contact our team.

How your organisation can prepare for the transition

  1. Start by cleansing your NHS jobs account in the current NHS Jobs service to make sure vacancies are archived and moved to completion where possible.
  2. Evaluate rolling adverts and consider if these could be closed if no longer required.
  3. Collate a list of users who will require access to the new NHS jobs service and make a note of what type of access is required.
  4. Decide who’ll be nominated as Super Users for your new NHS Jobs account. The Super Users will have additional access to your NHS Jobs account so they can manage users, manage at-risk applicants and manage accredited logos for your organisation.  We recommend you have at least three Super Users to look after your account.
  5. Ensure that you have a Staff and Applicant Privacy Policy which reflects government GDPR regulations.  Your policy should be published on your website and you will need to provide us with the URL for it when you apply for your account. 
  6. Think about the support and training requirements your organisation is likely to require based on your current usage of NHS Jobs.
  7. Collate any email and letter templates you may need from the current service.
  8. Make sure you have an up-to-date copy of your logo and list of organisation accreditations that you require on your new NHS Jobs account.
  9. Cleanse and collate any employee ‘at risk’ details from your organisation’s current NHS Jobs account.
  10. Subscribe to the NHS jobs newsletter to receive regular updates.

Contact us

Email: nhsbsa.nhsjobs@nhs.net with any queries about transitioning to the new NHS Jobs service. 

We are available Monday to Friday, 8:30am to 5:30pm.