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Coronavirus (COVID-19) information for Dental contracts

Workforce data collection forms are required for April 2021 to March 2022 and should be submitted in Compass monthly

The conditions of income protection remain as previously described, as referenced by the 'Key steps in 2022 to deliver for patients in NHS dentistry'​​​​ letter published by NHSEI on 22 Dec 2021.

Information, guidance and FAQs to support providers, performers and practice staff with changes for coronavirus (COVID-19).

Dental contracts in England

Coronavirus 2020-21 Year-End declaration form – England only

During the coronavirus pandemic, NHS England and NHS Improvement (NHSE&I) have issued letters and guidance documents which have included information on contractual obligations.

The requirements to complete a declaration at year-end are included within Issue 7, preparedness letter and supporting guidance – 22 December 2020 and the Guidance to support dental contract management arrangements for the 2020/21 year-end reconciliation

Completion of the year-end declaration form is a mandatory requirement for all dental contracts which have been open for part or all year between 1 April 2020 and 31 March 2021 and are managed in Compass.

Your year-end declaration eForm letter will be available from 20 April 2021 in Compass. To read this letter, log in to Compass and:

  1. Open the ‘Reporting’ folder
  2. Select ‘view published reports’ 
  3. Under ‘report type’ enter YEDLTR and click ‘search’

Covid-19 year-end declaration YEDLTR letter (PDF: 160KB)

The year-end declaration eForm will be open in Compass from 20 April 2021. You’ll be able to find the eForm in the ‘COVID-19’ menu options.

The deadline to submit your year-end declaration is 11.59pm on 31 May 2021

Covid-19 year-end declaration form guidance v2.0 (PDF: 231KB)

Coronavirus Workforce Data Collection form - England only

The NHS’s response to coronavirus is not yet over and practices should continue to follow government, public health, and NHS England and NHS Improvement guidance. 

The monthly retrospective workforce return, which we have been asked to implement and collect on behalf of NHS England and NHS Improvement, provides information to NHS England and NHS Improvement regional teams and local commissioners about the status of the dental practice workforce during the pandemic. 

The expectation is that this form is completed while NHS dental providers continue to receive ongoing monthly contractual payments and move to full recovery and restoration of dental services.

Monthly workforce forms should be completed in Compass using the Workforce Data Collection Form. Read our help resources for further information.

COVID-19 Workforce Data Collection Form common errors (PDF: 201KB)COVID-19 Workforce Data Collection Form guidance (PDF: 740KB)COVID-19 Workforce Data Collection Form FAQs (PDF: 122KB) COVID-19 Workforce Data Collection Form WTE calculation tool v15.0 (Excel: 1.1MB)COVID-19 Workforce data Collection Form WTE calculation tool - 2021-22 (Excel: 1.1MB)

The Excel WTE tool can be used to record WTE for up to 30 members of staff. If a contract has staff numbers exceeding 30, save additional files and add totals together, as required, before entering data into Compass.

Coronavirus triage form - England only

The COVID-19 triage form is now available in the Compass 'Activity' folder.

To select the form:       

  1. Log in to Compas
  2. Select 'Activity' folder
  3. Select 'Activity creation'
  4. Select 'Triage' from the 'Form Type' dropdown menu

Guidance on how to create and submit the Online Triage form is available on our Dental activity processing page under 'Compass online form guidance'.

From 1 December 2020 COVID-19 triage forms can be transmitted directly from your practice management system (PMS).

If the PMS supplier software you currently use for transmitting your dental submissions has not yet provided their triage update, you should continue to use the Compass triage online form. This can be found in the 'Activity' folder and 'Activity creation' menu.

For contracts not using PMS software, you should continue to use the Compass triage online form for triage submissions.

Further information is available in our updated guidance on the Dental activity processing page and FAQ documents.

COVID-19 Triage Form FAQs for Mandatory Services (PDF: 175KB) COVID-19 Triage Form FAQs for Orthodontic Services (PDF: 172KB)

Coronavirus pay concerns declaration 2021 year-end - England only   

Data collection for this activity is now closed and the surveys are no longer available. 

Information collected from the survey which opened on 1 March may be used as part of the contract reviews being undertaken for 2021 year-end which could result in identifiable data being shared with the contract owner. 

Handling your data 

Read our privacy statement in conjunction with the coronavirus pay concerns form (Word: 238KB) to understand how your data will be handled.

Coronavirus PPE reimbursement – England only

The guidance on claiming reimbursement for PPE published on 17 December 2020 by The Department of Health and Social Care (DHSC) recognised that “not all settings undertaking NHS services received PPE from central supplies when they needed it” and as such, there may be additional cost pressures where dental providers have been required to purchase coronavirus PPE.

As the cost pressures of these additional PPE purchases may not have been alleviated by the receipt of their full contractual payment each month, DHSC is offering providers the opportunity to make a claim for re-imbursement. 

We'll administer these payments via Compass, on behalf of DHSC. Pre-payment checks will be performed by the ourselves, Commissioning Support Unit (CSU) and DHSC. 

Data collection for PPE is closed.  Read our help resources:

PPE re-imbursement guidance for Dental Contract Providers (PDF: 227KB)​​​​​​COVID-19 related PPE Re-imbursement FAQ's (PDF: 185KB)

Dental contracts in Wales

Latest information on the coronavirus de-escalation produced by Welsh Government:Restoration of Dental Services (NHS) In Wales September 2020 (PDF: 184KB)