Skip to main content Skip to footer

NHSBSA Talent Pool privacy notice

We use a Talent Pool within our Applicant Tracking System to retain the details of candidates interested in applying to our roles. We do this so that we are able to make contact regarding relevant jobs, news, events and other information.

Why we process your information

Your information is processed to create your profile within our Talent Pool. 

We do this so that your profile can be located, and you can be contacted via email or SMS about relevant jobs, news, events and other information. 

Sharing your personal information

We will use the following information for recruitment purposes (such as contacting you about a role) only:

  • Name *
  • Email address * 
  • Home telephone 
  • Current employer
  • Current job title
  • Current grade
  • Desired minimum grade
  • Desired maximum grade

*Mandatory information required for talent pool membership.

We will not share your information with any third parties.

Keeping your personal information

Your information will only be retained for the time you are a member of our Talent Pool and will be deleted upon your removal from the system. 

You can request amendments or the removal of your data from the Talent Pool at any time by contacting

Your rights

The information you provide will be managed as required by Data Protection law.

You have the right to:

  • receive a copy of the information we hold about you
  • request your information be changed if you believe it was not correct at the time you provided it
  • request that your information be deleted if you believe we are keeping it for longer than necessary

You have other rights depending on which service you use. Find these in the specific privacy notice for each service.

Request a copy of your personal information

Complete a subject access request application form (PDF: 270KB) to request a copy of your information. The form tells you what you need to do.

We follow a procedure (PDF: 63.5KB) when we receive your request and will respond within 1 month. If you are not happy with our response, you can ask for a review (PDF: 187KB).

Find out about your rights and how we will use your information.

Contact us

If you have any queries, or want to request that we change or delete your information, contact us:

Data Protection Officer
Information Governance
NHS Business Services Authority
Stella House
Newcastle upon Tyne
NE15 8NY


Data Protection Officers are responsible for upholding your rights and making sure we process your information correctly. 

Concerns about how we are using your information

If you have any concerns about the processing of your information, contact the Data Protection Regulator:

Information Commissioner’s Office
Wycliffe House