ICBs

New NHS Pharmacy Contractor

Download and complete the NHS Pharmacy Contractor form (Excel: 66KB)

When a new NHS Pharmacy contractor code has been requested, the authorised signatory will be notified of the new code by email.

Make sure that you follow the guidance about completing banking and correspondence information at the bottom of this page.

If the new NHS Pharmacy contractor also requires a Private CD dispensing contractor code to enable them to submit any private CD prescriptions they’ve dispensed, refer to the guidance for Private CD Pharmacy Contractors.

Change of ownership of NHS Pharmacy contractor

Download and complete the change of ownership of NHS pharmacy contractor form (Excel: 113KB)

If a change of ownership occurs where a company has bought a business on a non debts and liabilities basis, we'll issue a new contractor code.

Where a change of ownership results in a NHS Pharmacy contractor code being issued, the authorised signatory will be notified of the new code by email.

Additionally, where the previous owner held a private CD pharmacy contractor code, we'll issue a new private CD prescriber code to the new owner. The new code will also be notified to the authorised signatory by email.

Make sure that you follow the guidance about completing banking and correspondence information at the bottom of this page.

If a change of ownership occurs and the contractor completely buys out another company including debts, liabilities and access to bank account, we'll not issue a new contractor code.

This includes any relevant private CD pharmacy contractor code.

Closure of NHS pharmacy contractor

Closure of NHS pharmacy contractor (Excel: 63KB)

Change of NHS pharmacy contractor details

Change of NHS pharmacy contractor details (Excel: 117KB)

A new private CD dispensing contractor code will be issued when:

• a new private pharmacy has opened
• an NHS Pharmacy contractor is required to dispense private CD prescriptions
• a change of ownership of an NHS pharmacy contractor has resulted in a new code being issued - where the previous owner held a private CD pharmacy code, a replacement code will be automatically allocated to the new owner
• a dispensing doctor contractor needs to dispense private CD prescriptions

Where a new private CD dispensing contractor code has been requested, the authorised signatory will be notified of the new code by email.

Private CD pharmacy contractor (Excel: 69KB)Private CD dispensing doctor (Excel: 73KB)​​​​​​

Private CD prescribers will be issued with a unique prescriber code which is used on CD prescriptions. If the prescriber already has a private CD prescribing code, complete the 'Private CD prescriber joining an organisation' form.

Where a new private CD prescriber code has been requested, the authorised signatory will be notified of the new code by email.

New private CD prescriber code (Excel: 60KB)Private CD prescriber joining an organisation (Excel: 59KB)Change of private CD prescriber details (Excel: 63KB)Private CD prescriber leaving an organisation (Excel: 59KB)

New NHS Appliance Contractor

New NHS Appliance Contractor (Excel: 108KB)

When a new NHS Appliance contractor code has been requested, the authorised signatory will be notified of the new code by email.

Make sure that you follow the guidance about completing banking and correspondence information at the bottom of this page.

Change of Ownership of NHS Appliance Contractor

Change of ownership of NHS Appliance Contractor (Excel: 132KB)

If a change of ownership occurs where a company has bought a business on a non debts and liabilities basis, we'll issue a new contractor code.

Where a change of ownership results in a NHS Appliance contractor code being issued, the authorised signatory will be notified of the new code by email.

Make sure that you follow the guidance about completing banking and correspondence information at the bottom of this page.

If a change of ownership occurs and the contractor completely buys out another company including debts, liabilities and access to bank account, we will not issue a new contractor code.

Closure of NHS Appliance Contractor

Closure of NHS appliance contractor (Excel: 64KB)

Change of NHS Appliance Contractor details

Change of NHS appliance contractor details (Excel: 112KB)​​​​

The first line of address or any applicable generic spurious code names must contain the initials 'HMP'.

This makes sure that the patient does not have to pay a prescription charge when they present an FP10 or FP10 (MDA) prescription for dispensing.

To request a new Health and Justice Service, complete the New Health and Justice cost centre form (Excel: 57KB).

To update cost centre details:

Change of cost centre details (Excel: 59KB)Closure of a cost centre (Excel: 58KB)

To update medical Prescribers within the service:

Doctor joining a GP practice or cost centre (Excel: 65KB)Doctor leaving a cost centre (Excel: 55KB)Change of doctor details (Excel: 57KB)

GPs are issued with a doctor’s index number (DIN), which is used as their prescribing code on prescriptions.

To request a GP Prescribing Code or Doctors Index Number (DIN), complete the DI7 request form (Excel: 56 KB).

Spurious codes

Spurious GP codes are used for a variety of reasons, including:

• a locum doctor working in a practice where the GP has resigned (normally single-handed practices)
• as a generic prescriber code for more than one doctor to use within a specialist cost centre, for example: Health and Justice Service, where prescribing data is not required at individual prescriber level
• As an additional prescribing code for a doctor working in more than one practice / cost centre, in order to monitor prescribing in each practice / cost centre.

Spurious code request (Excel: 58KB)Spurious code leaving a GP practice or cost centre (Excel: 54KB)Change of spurious code details (Excel: 55KB)

Non-medical prescribers within the service

Non-medical prescriber joining a GP practice or cost centre (Excel: 54KB)Non-medical prescriber leaving a GP practice or cost centre (Excel: 55KB)Change of non-medical prescriber details (Excel: 61KB)

Once actioned, the new or updated information will be sent to Xerox (UK) Ltd. Any replacement pads will show the updated information.

The practice / cost centre will then be able to order personalised prescription pads from Xerox (UK) Ltd using the Xerox (UK) Ltd ordering procedure.

Where a new cost centre code and/or spurious prescriber code has been requested, the authorised signatory will be notified of the new code by email.

The ICB and Contractor must complete the notification of bank and correspondence details proforma (Excel: 126KB).

All fields are mandatory and must be completed as follows:

• The ICB should complete section one of the form and then forward to the new contractor for completion of payment information (section 2)
• The contractor will return the completed form to the ICB
• The ICB will forward the form to NHS Prescription Services via email to the Customer Payments team at [email protected]

We'll use the information you have provided to make payments into the bank account entered on the form.

Due to financial regulatory requirements, this information will be held securely and retained for up to 7 years after the contractor has ceased trading. 

This information will not be shared with any third party, other than as we are required to by law.