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Policies and procedures
This page was last reviewed and updated 11 May 2021
The official statistics we publish follow the UK Statistics Authority’s Code of Practice for Statistics.
The documents on this page describe the standards we follow to produce official statistics…
Provider Assurance General Practice Services
Activities we carry out
We support GPs, Integrated Care Boards (ICBs), Primary Care Networks (PCNs) and Health Innovation Networks with the Electronic Prescription Service (EPS), electronic Repeat Dispensing (eRD):
EPS
We're working with partner…
Reminder for GPs: Complete your flu declaration
The deadline to complete your declaration for 2020/21 DHSC supplied flu vaccines is 11.59pm on Friday 30 April 2021. This is a mandatory return and should be completed by a GP partner of the practice.
You can complete your declaration for 2020/21…
Electronic Staff Record (ESR)
Information and guides to help you use the Electronic Staff Record.
ESR best working practice guide (PDF: 122KB)
For information on how to ESR works for NHS Pensions and feeds data to and from POL via the interface, refer to the Pensions section…
eRD Reports
GP data request report
Our GP data request report shows how many GP practices have requested NHS numbers from us.
The report also shows the current levels of EPS and eRD utilisation for each practice.
You can filter the report by ICB and Health…
New guidance and a checklist to support you with the ill health process
New guidance and a checklist are available in the Employer Hub on our website to support you with the ill health process.
The guidance contains all the information you need to know about the process and the checklist helps you make sure all…
Have you seen our new videos?
We understand that people need different levels of information from us, be it a detailed factsheet or a brief article in Ask Us. In response to this we have recently developed several short videos aimed at members. They are intended to provide a…
Pay
Information about how your pay is used to calculate your benefits.
Officer pension statement
In the 1995/2008 Scheme, we calculate your benefits for the NHS Pensions Scheme:
using your ‘final year’s pensionable pay’ for the 1995 Section…
TUPE and claiming benefits
If a member wants to retire during a TUPE consultation or pending a TUPE, a 24 hour break in service must be taken before benefits are claimed.
This includes new employers (receiving organisation) applying for continued NHS Pensions access for…
Exit Code 16 - Opted out of the Scheme
Employers are reminded of the importance of using the correct termination code when closing down a pension record normally from the beginning of the next pay period.
Exit code 16 should be used for all cases where the member continues to work but…