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Electronic Staff Record (ESR)

The Electronic Staff Record (ESR) is a payroll database system commissioned by the Department of Health and Social Care that NHS organisations are entitled to use free of charge. ESR is currently used by 99% of NHS Trusts and manages the payroll for over one million NHS employees.

ESR offers a hub which gives NHS employees control over their personal data as well as access to payslips, total reward statements and e-learning.

Employees can manage their own data and training through ESR. This helps employers understand talent profiles and the future needs of the workforce.

ESR supports the delivery of national workforce policy and strategy. It provides NHS organisations with a range of tools and functions which lets them record and analyse data about their workforce. Effective use of ESR functionality helps to support workforce management and planning. For example, if used effectively, it can support organisations with better:

  • workforce supply
  • talent management
  • safety and compliance
  • retention strategy
  • efficiency
  • productivity

If you would like to understand more about how ESR can be used to support your own workforce management and planning, visit Discover Your ESR. Or, speak to your ESR Regional Functional Account Manager.

To log into ESR as an NHS employee visit the ESR Hub.