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Area teams

Authorised signatories within Area Teams, or an agency representing the Area Team, must inform NHS Prescription Services of additions/deletions or changes to NHS & Private CD Pharmacy Contractors, Private CD Prescribers and Health and Justice Services, including their prescribers, within their organisation.

You must notify NHS Prescription Services of additions, deletions and changes to organisational and prescriber data by emailing notification forms to nhsbsa.prescriptioninformation@nhs.net.

Accepting notifications

Only notifications submitted by authorised signatories will be accepted. The senior authorised signatory within the Area Team is responsible for authorising other signatories. Notifications sent by individuals who are not nominated authorised signatories for the Area Team will not be accepted.

Queries

If we have any queries, we’ll email the original sender of the notification. No changes can be made to our systems until we receive a satisfactory response to the query.  More complex queries can be discussed by telephone, but must always be followed up with written confirmation of the action agreed.

Changing data

If you need to change any organisational or prescriber data held by NHS Prescription Services for your organisation, please contact an authorised signatory within the Area Team who will be able to submit this on your behalf.

Notify us about changes

Find the most up to date information and forms relevant to your organisation or prescriber type.

NHS Pharmacy Contractors

An authorised signatory at the Area Team, or an agency on their behalf, must advise NHS Prescription Services of any NHS Pharmacy Contractor additions/deletions or changes, for example: change of ownership, by using the relevant forms.

New NHS Pharmacy Contractor

Download and complete the NHS Pharmacy Contractor form

When a new NHS Pharmacy contractor code has been requested, the authorised signatory will be notified of the new code by email.

Please also follow the guidance about completing banking and correspondence information.

If the new NHS Pharmacy contractor also requires a Private CD dispensing contractor code to enable them to submit any private CD prescriptions they’ve dispensed, refer to the guidance for Private CD Pharmacy Contractors.

Change of ownership of NHS Pharmacy contractor

Download and complete the change of ownership of NHS pharmacy contractor form

If a change of ownership occurs where a company has bought a business on a non debts and liabilities basis, NHS Prescription Services will issue a new contractor code.

Where a change of ownership results in a NHS Pharmacy contractor code being issued, the authorised signatory will be notified of the new code by email. In addition to this, where the previous owner held a Private CD Pharmacy Contractor Code, NHS Prescription Services will issue a new Private CD Prescriber code to the new owner. The new code will also be notified to the authorised signatory by email.

Please also follow the guidance about completing banking and correspondence information.

If a change of ownership occurs and the contractor completely buys out another company including debts, liabilities and/or access to bank account, NHS Prescription Services will not issue a new contractor code, this includes any relevant Private CD Pharmacy Contractor code.

Closure of NHS Pharmacy Contractor

Closure of NHS Pharmacy Contractor

Change of NHS Pharmacy Contractor details

Change of NHS Pharmacy Contractor details

If a query arises as a result of the information submitted to NHS Prescription Services, an email will be sent to the original sender of the notification. No changes can be made to NHS Prescription Services systems until we receive a satisfactory response to the query. More complex queries can be discussed by telephone, but must always be followed up with written confirmation of the action agreed.

Private Controlled Drug (CD) dispensing contractors

An authorised signatory at the Area Team, or an agency on their behalf, must advise NHS Prescription Services of any Private CD dispensing contractor additions/deletions or changes.

A new Private CD dispensing contractor code will be issued when:

  • a new Private Pharmacy has opened
  • an  NHS Pharmacy contractor has a requirement to dispense Private CD Prescriptions
  • a change of ownership of an NHS Pharmacy contractor has resulted in a new code being issued, where the previous owner held a Private CD Pharmacy code, a replacement code will be automatically allocated to the new owner
  • A dispensing doctor contractor needs to dispense private CD prescriptions

Where a new Private CD dispensing contractor code has been requested, the authorised signatory will be notified of the new code by email.

Private CD Pharmacy ContractorPrivate CD Dispensing Doctor

Complete the relevant proforma and email it to nhsbsa.prescriptioninformation@nhs.net.

If a query arises as a result of the information submitted to NHS Prescription Services, an email will be sent to the original sender of the notification. No changes can be made to NHS Prescription Services systems until we receive a satisfactory response to the query.  More complex queries can be discussed by telephone, but must always be followed up with written confirmation of the action agreed.

Private Controlled Drug (CD) prescribers

An authorised signatory at the Area Team, or an agency on their behalf, must advise NHS Prescription Services of any Private CD prescriber additions/deletions or changes.

Where a new Private CD prescriber code has been requested, the authorised signatory will be notified of the new code by email.

New Private CD prescriber code

Private CD prescriber joining an organisation

Change of Private CD prescriber details

Private CD prescriber leaving an organisation

Complete the relevant proforma and email it to nhsbsa.prescriptioninformation@nhs.net.

If a query arises as a result of the information submitted to NHS Prescription Services, an email will be sent to the original sender of the notification. No changes can be made to NHS Prescription Services systems until we receive a satisfactory response to the query.  More complex queries can be discussed by telephone, but must always be followed up with written confirmation of the action agreed.

Appliance contractors

NHS Appliance Contractor

An authorised signatory at the Region, or an agency on their behalf, must advise NHS Prescription Services of any NHS Appliance Contractor additions/deletions or changes, for example: change of ownership, by using one of the relevant proformas listed below.

New NHS Appliance Contractor

New NHS Appliance Contractor

When a new NHS Appliance contractor code has been requested, the authorised signatory will be notified of the new code by email.

In addition to the above please follow the guidance linked to at the bottom of this page regarding banking details for the new NHS Appliance contractor.

Change of Ownership of NHS Appliance Contractor

Change of ownership of NHS Appliance Contractor

If a change of ownership occurs where a company has bought a business on a non debts and liabilities basis, NHS Prescription Services will issue a new contractor code.

Where a change of ownership results in a NHS Appliance contractor code being issued, the authorised signatory will be notified of the new code by email.

In addition to the above, please follow the guidance linked to at the bottom of this page regarding banking details for the new NHS Appliance contractor.

If a change of ownership occurs and the contractor completely buys out another company including debts, liabilities and/or access to bank account, NHS Prescription Services will not issue a new contractor code.

Closure of NHS Appliance Contractor

Closure of NHS Appliance Contractor

Change of NHS Appliance Contractor details

Change of NHS Appliance Contractor details

Completed proforma(s) should then be emailed to nhsbsa.prescriptioninformation@nhs.net

If a query arises as a result of the information submitted to NHS Prescription Services, an email will be sent to the original sender of the notification. No changes can be made to NHS Prescription Services systems until we receive a satisfactory response to the query. More complex queries can be discussed by telephone, but must always be followed up with written confirmation of the action agreed.

For further information please contact 0191 203 5112 or nhsbsa.prescriptioninformation@nhs.net

Health and Justice Services

An authorised signatory at the Area Team, or an agency on their behalf, must advise NHS Prescription Services of any additions/deletions or changes, for example: change of name to Health and Justice Services and their prescribers by using one of the relevant proformas listed below.

Please note that the first line of address or any applicable generic spurious code names must contain the initails 'HMP' to ensure that the patient does not have to pay a prescription charge when they present an FP10 or FP10 (MDA) prescription for dispensing.

To request a new Health and Justice Service, please complete the following proforma:

New Health and Justice cost centre

Medical Prescribers within the service:

Doctor joining a cost centre

Doctor Leaving a cost centre

Change of Doctor details

GPs are issued with a doctor’s index number (DIN), which is used as their prescribing code on prescriptions.

To request a GP Prescribing Code or Doctors Index Number (DIN) please contact your local NHS Area Team. Contact details for your Area Team can be found via the search function on the Performers List website: https://www.performer.england.nhs.uk/AT/SearchByPostcode

Spurious codes

Spurious GP codes are used for a variety of reasons, including:

  • a locum doctor working in a practice where the GP has resigned (normally single-handed practices)
  • as a generic prescriber code for more than one doctor to use within a specialist cost centre, for example: Health and Justice Service, where prescribing data is not required at individual prescriber level

As an additional prescribing code for a doctor working in more than one practice/cost centre, in order to monitor prescribing in each practice/cost centre.

Spurious code request

Spurious code leaving a GP Practice or Cost Centre

Change of Spurious code details

Non Medical Prescribers within the service

Non-medical prescriber joining a GP Practice or Cost Centre

Non-medical prescriber leaving a GP Practice or Cost Centre

Change of non-medical prescriber details

Completed proforma(s) should then be emailed to nhsbsa.prescriptioninformation@nhs.net

If a query arises as a result of the information submitted to NHS Prescription Services, an email will be sent to the original sender of the notification. No changes can be made to NHS Prescription Services systems until we receive a satisfactory response to the query.  More complex queries can be discussed by telephone, but must always be followed up with written confirmation of the action agreed.

Once actioned, the new or updated information will be sent to Xerox (UK) Ltd and any replacement pads will bear the new or updated information (where applicable).

Where a new cost centre code and/or spurious prescriber code has been requested, the authorised signatory will be notified of the new code by email.

Following confirmation of the new code(s), the Area Team will be able to order personalised prescription pads from Xerox (UK) Ltd using the Xerox (UK) Ltd ordering procedure.

For further information please contact 0191 203 5112 or nhsbsa.prescriptioninformation@nhs.net

If the Area Team does not supply information to NHS Prescription Services in a timely manner, prescription costs may be attributed to an incorrect organisation.

Completion of banking and correspondence information

The Area Team and Contractor will complete the proforma - Notification of Bank and Correspondence Details proforma.

This form is only to be used for new Contractors.
Please note all fields are mandatory and must be completed before the form is returned to NHS Prescription Services

  • The Area Team should complete section one of the form and then forward to the new contractor for completion of payment information which is section two
  • The contractor will return the completed form to the Area Team
  • The Area Team will forward the form to NHS Prescription Services via fax direct to the Customer Payments Team on: 0191 264 8801

NHS Prescription Services Customer Payments Team will use the information you have provided to facilitate payments into the bank account entered on the form.

Due to financial regulatory requirements, this information will be held securely and retained for up to seven years after the contractor has ceased trading. 

This information will not be shared with any third party, other than as we are required to by law.