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Hospital/Foundation Trusts

Authorised signatories within Hospital Trusts must inform NHS Prescription Services of Hospital:

  • ePACT codes (for prescribing purposes)
  • Cost Centres
  • prescribers within their organisation

Additions, deletions and changes to organisational and prescriber data needs to be emailed to nhsbsa.prescriptioninformation@nhs.net using the relevant form.

Queries

If we have any queries, we’ll email the original sender of the notification. No changes can be made to our systems until we receive a satisfactory response to the query. More complex queries can be discussed by telephone, but must always be followed up with written confirmation of the action agreed.

Accepting notifications

Only notifications submitted by authorised signatories will be accepted. The senior authorised signatory within the organisation is responsible for authorising other signatories.

Where notifications are sent by individuals who are not nominated authorised signatories for their organisation, these will not be accepted. 

Changing data

If you need to change any organisational or prescriber data held by NHS Prescription Services for your organisation, please contact an authorised signatory within your organisation who will be able to submit this on your behalf.

Notify us about changes

Find the most up to date information and forms relevant to your organisation or prescriber type.

Hospital ePACT codes

These procedures only relate to hospital units that issue FP10 prescriptions that will be dispensed in the community. These forms are processed by NHS Prescription Services and ultimately recharged to Hospital Trusts using the hospital ePACT code identified on the FP10 prescription form. The subsequent prescribing information will be available on hospital ePACT. If you have any queries on hospital ePACT, please contact our Information Services Team on 0191 203 5050 or email nhsbsa.help@nhs.net

New Hospital ePACT codes

New hospital ePACT codes are issued to the Hospital Trust from ODS (Organisational Data Service, part of NHS Digital) via the Trust's OC1 contact.

If you have any queries regarding the ODS, please contact their National Helpdesk Exeter on 01392 251289 or exeter.helpdesk@nhs.net

Confirmation of new ePACT codes allocated by the ODS must be forwarded to NHS Prescription Services along with the appropriate proforma:  

New Hospital ePACT code

Change of Hospital ePACT code details

Changes to hospital ePACT code information can be sent direct to NHS Prescription Services, however, if a replacement code is required the Trust should contact the ODS (as per the instructions above for ‘New Hospital ePACT codes’). For other cosmetic changes, please use the proforma:

Change of Hospital ePACT code details

Closure of Hospital ePACT codes

When a hospital ePACT code is no longer required for prescribing purposes, the Trust should complete the following proforma:

Closure of Hospital ePACT code

Where NHS Prescription Services have been notified of a new hospital ePACT code, please allow 5 working days prior to ordering pre-printed prescription pads. Unless notified of a query by NHS Prescription Services, the Trust will not receive confirmation that the code has been added to the NHS Prescription Services’ systems. 

Hospital ePACT code prescription pads are ordered from Xerox (UK) Ltd using the Xerox (UK) Ltd ordering procedure.

If the Hospital Trust does not supply information to NHS Prescription Services in a timely manner, prescription costs may be attributed to an incorrect organisation.

Cost centres within a Hospital Trust

New Cost Centre

Using the relevant proforma, the Trust must advise NHS Prescription Services when a cost centre is formed as the result of: 

  • merging two or more cost centres
  • splitting a cost centre into two or more cost centres
  • a new cost centre opening (i.e. for Non Medical Prescribers)
  • the Hospital Trust relinquishing a hospital ePACT code in order to monitor prescribing at an individual level

New Cost Centre

Change of Cost Centre details

Closure of a Cost Centre

New cost centre details

A new cost centre can only be set up on NHS Prescription Services systems if either a named doctor, a generically named spurious code or one or more non-medical prescribers are also added at the same time. As such, you must also complete and send the relevant notification form together with this form, omitting Practice Code field only.

Once actioned, the authorised signatory will be notified by email of the new cost centre code.

Following confirmation of the cost centre code, the Hospital Trust will be able to order personalised prescription pads from Xerox (UK) Ltd in respect of the new prescribers within the cost centre using the Xerox (UK) Ltd ordering procedure.

Change of Cost Centre details

The new or updated information will be sent to Xerox (UK) Ltd and any replacement pads will bear the new or updated information (where applicable).

Medical prescribers within a Trust

Where a cost centre has been created to monitor prescribing at individual level, an authorised signatory at the Trust must advise NHS Prescription Services of any doctor additions/deletions or changes to information (i.e. change of surname) by using one of the relevant proformas listed below:

Doctor joining a Cost Centre

Doctor leaving a Cost Centre

Change of Doctor details

Some medical prescribers within the Trust may also be GPs in primary care.

GPs are issued with a doctor’s index number (DIN), which is used as their prescribing code on prescriptions.

To request a GP Prescribing Code or Doctors Index Number (DIN), please contact your local NHS Area Team. Contact details for your Area Team an be found via the search function on the Performers List website: https://www.performer.england.nhs.uk/AT/SearchByPostcode.

Spurious codes

Spurious doctor codes are issued to Trusts:

  • for a hospital doctor who does not have a DIN Code
  • as an additional prescribing code for a GP working in more than one practice/cost centre (in order to monitor prescribing in each practice/cost centre)

A spurious code will only be issued to a GP whose DIN code is already in use at another practice/cost centre or for hospital doctors who are not issued with a DIN code. Locum doctors should use the prescribing code of the doctor for whom they are providing locum services.

Spurious code request

Spurious code leaving a GP Practice or Cost Centre

Change of Spurious code details

Where a spurious code has been requested, the authorised signatory will be notified of the new code(s) by email.

Following confirmation of the new code(s), the Trust will be able to order personalised prescription pads from Xerox (UK) Ltd in respect of the new spurious code details using the Xerox (UK) Ltd ordering procedure.

Non-medical prescribers within a Trust cost centre

An authorised signatory at the Trust must advise NHS Prescription Services of any non-medical prescriber (NMP) additions/deletions or changes to NMP information (e.g. change of surname) by using one of the relevant proformas listed below:

Non-medical prescriber joining a GP practice or cost centre

Non-medical prescriber leaving a GP practice or cost centre

Change of non-medical prescriber details

Once actioned, the new or updated information will be sent to Xerox (UK) Ltd and any replacement pads will bear the new or updated information (where applicable). Personalised prescription pads from Xerox (UK) Ltd must be ordered using the Xerox (UK) Ltd ordering procedure.