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Local authorities

A Local Authority commissioning a public health service needs to determine whether the service will provide medicines and appliances to patients using FP10 prescriptions. The Local Authority will be responsible for the cost of FP10 prescriptions issued by the services it commissions.

NHS Prescription Services can either invoice the Local Authority directly for the cost of the prescriptions, or the Local Authority may agree with the service provider that the provider will receive the invoice.

Where the Local Authority is to receive an invoice from NHS Prescription Services, it is set up as the parent of one or more cost centres. The Local Authority will then assign prescribers to these cost centres to enable it to monitor prescribing activity.

View the NHS and LA reforms fact sheet 2 Organisational Data Codes

Where the Local Authority has arranged that the service provider is to receive an invoice from NHS Prescription Services, the service provider will be the parent of one or more cost centres. See information for Hospital/Foundation Trusts and ISHPs. NHS Prescription Services will not hold a hierarchical relationship between the service provider and the Local Authority.

For more information please see the Local Authority and Provider Welcome Pack (PDF: 2.67MB)

Local Authorities are issued with a 3 digit numeric organisation code from the Organisational Data Service (ODS) part of NHS Digital. If your organisation has not been issued with a code, or you are unsure of your code, please contact the ODS on their National Helpdesk Exeter by:

Telephone: 01392 251289

Email: exeter.helpdesk@nhs.net.

These procedures only relate to Local Authorities who will, or intend to, issue prescriptions that will be dispensed in the community. These forms are processed by NHS Prescription Services and ultimately recharged to the Local Authority. The subsequent prescribing information will be available on ePACT.

If you have any queries on ePACT, please contact our Information Services Team by:

Telephone: 0191 203 5050

Email nhsbsa.help@nhs.net

A senior authorised signatory within the local authority must inform NHS Prescription Services of their intention to commission a service where prescriptions are required. Any additions, deletions or changes to organisational and prescriber data are notified to NHS Prescription Services using notification forms sent by email to the Organisational Data Team (ODT) at nhsbsa.prescriptioninformation@nhs.net

Only notifications submitted by authorised signatories will be accepted. The senior authorised signatory within the local authority is responsible for authorising other signatories.

Notifications sent by individuals who are not nominated authorised signatories for the local authority will not be accepted. 

If you need to change any of the organisational or prescriber data held by NHS Prescription Services, please contact an authorised signatory within the local authority, who will be able to submit this on your behalf.

If a query arises as a result of the information submitted to NHS Prescription Services, an email will be sent to the original sender of the notification. No changes can be made to NHS Prescription Services systems until we receive a satisfactory response to the query. More complex queries can be discussed by telephone, but must always be followed up with written confirmation of the action agreed.

Notify us about changes

Find the most up to date information and forms relevant to your organisation or prescriber type.

Cost centres within a local authority

An authorised signatory at the Local Authority must advise NHS Prescription Services of any additions/deletions or changes to cost centre information, for example: change of address, by using one of the relevant proformas listed below.

New cost centre

The local authority must advise NHS Prescription Services when a cost centre is formed as the result of: 

  • merging two or more cost centres
  • splitting a cost centre into two or more cost centres
  • a brand cost centre opening (i.e. for a new service)

New cost centre proforma

A new cost centre can only be set up on NHS Prescription Services systems if either a named doctor, a generically named spurious code or one or more non-medical prescribers are also added at the same time. You therefore also need to complete and send the relevant notification form together with the one above, omitting Practice Code field only.    

When this has been actioned, we will notify the authorised signatory of the new cost centre code by email.

Following confirmation of the cost centre code, the Local Authority will be able to order personalised prescription pads from Xerox (UK) Ltd in respect of the new prescribers within the cost centre using the Xerox (UK) Ltd ordering procedure.

Change of cost centre details

Change of Cost Centre proforma

Use the Change of Cost Centre proforma to tell us about changes made to cost centre code information, such as change of address. 

The new or updated information will be sent to Xerox (UK) Ltd and any replacement pads will bear the new or updated information, where applicable.

Closure of a cost centre

Closure of a Cost Centre proforma

If the local authority does not supply information to NHS Prescription Services in a timely manner, prescription costs may be attributed to an incorrect organisation.

GPs or medical prescribers within a local authority

Where a cost centre has been created to monitor prescribing at individual level, an authorised signatory at the local authority must advise NHS Prescription Services of any doctor additions/deletions or changes to information, for example: change of surname, by using the relevant proforma:

Doctor joining a Cost Centre
Doctor leaving a Cost Centre
Change of Doctor details

GPs are issued with a doctor’s index number (DIN), which is used as their prescribing code on prescriptions. To request a GP Prescribing Code or Doctors Index Number (DIN), please contact your local NHS Area Team. Contact details for your Area Team can be found via the search function on the Performers List website

Spurious codes

Spurious doctor codes are issued to local authorities:

  • for a hospital doctor who does not have a DIN Code
  • as an additional prescribing code for a GP working in more than one practice/cost centre, in order to monitor prescribing in each practice/cost centre
  • as a generic prescribing code where prescribing data is not required at individual prescriber level

A spurious code will only be issued to a GP whose DIN code is already in use at another practice/cost centre or for hospital doctors who are not issued with a DIN code. 

Locum doctors should use the prescribing code of the doctor for whom they are providing locum services.

If a spurious code is required, please complete the following proforma:

Spurious code request

If a spurious code is to be ended or is leaving a cost centre please complete the following proforma:

Spurious code leaving a GP practice or cost centre

For change of details of a spurious code please complete the following proforma:

Change of Spurious Code details

If a query arises as a result of the information submitted to NHS Prescription Services, an email will be sent to the original sender of the notification. No changes can be made to NHS Prescription Services systems until we receive a satisfactory response to the query.  More complex queries can be discussed by telephone, but must always be followed up with written confirmation of the action agreed.

For further information please contact us by:

Telephone: 0191 203 5112

Email: nhsbsa.prescriptioninformation@nhs.net

Once actioned, the new or updated information will be sent to Xerox (UK) Ltd and any replacement pads will bear the new or updated information, where applicable.

Where a spurious code has been requested, the authorised signatory will be notified by email of the new code(s).

Following confirmation of the new code(s), the local authority will be able to order personalised prescription pads from Xerox (UK) Ltd in respect of the new spurious code details using the Xerox (UK) Ltd ordering procedure.

If the local authority does not supply information to NHS Prescription Services in a timely manner, prescription costs may be attributed to an incorrect organisation.

Non-medical prescribers within a local authority cost centre

An authorised signatory at the Local Authority must advise NHS Prescription Services of any non-medical prescriber (NMP) additions/deletions or changes to NMP information, for example: change of surname, by using one of the relevant proformas listed below:

Non-medical prescriber joining a GP practice or cost centre

Non-medical prescriber leaving a GP practice or cost centre

Change of non-medical prescriber details

If a query arises as a result of the information submitted to NHS Prescription Services, an email will be sent to the original sender of the notification. No changes can be made to NHS Prescription Services systems until we receive a satisfactory response to the query.  More complex queries can be discussed by telephone, but must always be followed up with written confirmation of the action agreed.

For further information please contact us by:

Telephone: 0191 2035112

Email: nhsbsa.prescriptioninformation@nhs.net

Once actioned, the new or updated information will be sent to Xerox (UK) Ltd and any replacement pads will bear the new or updated information, where applicable. Personalised prescription pads from Xerox (UK) Ltd must be ordered using the Xerox (UK) Ltd ordering procedure.

If the Local Authority does not supply information to NHS Prescription Services in a timely manner, prescription costs may be attributed to an incorrect organisation.

Invoicing details form

Local Authorities are recharged by the NHSBSA on a monthly basis for the prescribing costs (Reimbursement) and dispensing fees (Remuneration) of the cost centre(s) they are responsible for.  Multiple cost centre charges are combined in one invoice.

Please complete the Invoicing details form regarding the invoicing of these charges and return to nhsbsa.accountsreceivable@nhs.net