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Routine clinical orthodontic monitoring is performed by our team of independent specialist orthodontic advisers. This is usually conducted remotely as a desk-top exercise to assess cases.

Reports are generated outlining the quality of records and commenting on the need, appropriateness and standard of care provided. The reports are sent to the contract holder for review prior to being forwarded to the Area Team or Health Body together with any observations received from the contract holder within 14 days.

Each performer can expect to have a minimum of five completed cases assessed on a three-year rolling cycle. More frequent assessment is arranged if concerns are identified or at the request of the local commissioners.

The process is covered in more detail in the Clinical monitoring and reporting document

Example Provider ReportExample Commissioning Body ReportLetter requesting recordsOrthodontic case assessment

The completed orthodontic case assessment form should be returned to NHS Dental Services (at the address given in the request letter) with the following items for each each of the five selected cases:

  • All relevant radiographs (in digital format or good quality scans of radiographic films).
  • Copies of intra-oral photographs (where available).
  • FP17 DCO form (clear copies only).
  • Laboratory dockets (clear copies only).
  • 3D digital study models* of the pre-and post-treatment dentition and occlusion for each of the five selected cases.

Unfortunately, we are unable to accept copies of patient records by email.

*Please note that we are no longer able to accept plaster study models. 

*The 3D digital study models may be produced by scanning impressions, cast models or by intra-oral scanning but must be in STL file format.

Assistance with production of 3D digital images as STL files from original plaster study models may be obtained from your local dental laboratory or from various national suppliers.

However, please ensure that you, and your chosen supplier, adhere to the requirements outlined in the following document:

Information on the production of 3D digital images from original plaster study models

A copy of the orthodontic referral form is below:

Orthodontic referral form