Help and support for employers

This table provides the latest system release information as of 09 January 2020.

You should have received an email from NHS Jobs. This will have been sent to the email address you provided under the System Administration section on your account creation form. This email will contain the link to the system.

We recommend that you save this link as a favourite or bookmark it in your browser so that you can easily access it again.

NHS Jobs will send confirmation of your username and password to the email address you provided.

Choosing a password  ​​​​​

When you first log in, you’ll be prompted to change your password. Choose a secure password that only you know.

Your password needs to include:

• a number
• a mixture of upper and lowercase letters
• 8 characters or more

If you’ve forgotten your password you can reset it yourself on the log in page. You’ll need to follow the 'forgot your password' link and enter your email address.

You’ll then receive an email to your registered address with a password reset link.

If you have any trouble logging in, the NHS Jobs team are here to support you.

We’re available Monday to Friday between 8.30am and 5pm.

Contact us by:
Telephone: 0300 330 1013
Email: nhsbsa.nhsjobs@nhsbsa.nhs.uk

To create a vacancy, you’ll need to confirm basic details about the role you’re recruiting for, including the job title and working hours. The system will automatically ask you for these details during the Create Vacancy process.

In the new NHS Jobs service we’ll be testing how well the Create Vacancy journey works. We ask that you use the system as it is currently and provide feedback on how this works for you. Your feedback will make sure any new enhancements and functionality meet user needs.

Resources to help you create a vacancy

NHS Jobs new service employer vacancy creation eLearning

NHS Jobs new service employer vacancy creation user guide (PDF: 1MB)

For GPs creating a vacancy in the current NHS Jobs service, view the NHS Jobs current service vacancy creation user guide for GPs and CAS users (PDF: 766KB).

This guide provides instructions for an employer on how to identify applicants at risk of redundancy employed within their organisation. This functionality is only available to a system administrator once they sign into the NHS Jobs service.

The employer using NHS Jobs will easily identify these applicants once shortlisting has been completed with a status of at risk.

NHS Jobs new service employer manage applicants at risk user guide v0.1

The first release of the new NHS Jobs service has been built based on user research findings from recruiters with lower volumes of recruitment. This means we are currently not able to advertise bank, honorary, voluntary, ad hoc or secondment vacancies.

To advertise these role types you’ll need to continue to use the current NHS Jobs service.

Jobseekers will be able to search for vacancies using the current NHS Jobs service. Vacancies uploaded in the new NHS Jobs service will continue to appear in search results as normal.

If a jobseeker decides to apply for one of your roles, they’ll be automatically directed to the new NHS Jobs service to apply.

The two sites will run alongside each other and this will not affect your ability to recruit.

The NHS Jobs team will add your vacancies to the current NHS Jobs site on your behalf. We’ll use all the information from the vacancy you create on the system. You will also be required to complete a form to capture any additional information required by the current service.

Employers can shortlist applicants online or offline.

Offline means you can score the applicants against the chosen essential and desirable criteria without using the system's functionality.​​​​​

Shortlisting offline user guide (Word: 331KB)

Online means you can score the applicants against the chosen essential and desirable criteria using the system's functionality.Shortlisting online user guide (Word: 511KB)

The new NHS Jobs service currently does not have the ability to re-advertise vacancies.

Amending closing dates

If you’d like to extend a vacancy date to advertise the job for longer, you can amend the closing date on a live vacancy.

If you do not receive any applications or any suitable applications after shortlisting, and you’d like to re-advertise, you’ll need to follow the create vacancy process.

The new NHS Jobs service will be enhanced regularly with features based on your feedback, including the ability to re-advertise vacancies. We want to understand the best ways to re-advertise based on what you tell us.

Employers are able to use the system for invite to interview. This allows you to create interview dates and times for applicants to accept or decline an interview once a vacancy has closed and has applications and applicants.

The topics covered are:

• inviting your shortlist to interview
• setting, finding or creating and adding an interview location
• creating the interview requirements
• adding the contact person, their details and further information for interview
• adding, reviewing and  checking interview dates and times
• confirming and managing interviewee's responses

We’ll ask you to provide feedback throughout your experience of using the new NHS Jobs service.

There’s no right or wrong type of feedback – we’re interested in anything you want to tell us about the site.

Your feedback could be about:

• the information on the screens you see and use
• the way the system moves you through the recruitment journey
• what the screens look like
• what you like or do not like about the service
• anything else that you feel the NHS Jobs team need to know about, no matter how big or small

Your feedback is very valuable to us, as it will shape the future of NHS Jobs.

How to provide feedback

There are many different ways for you to provide your feedback, including:

• face-to-face meetings
• remote user research sessions
• over the telephone
• feedback links within the system itself

You’re able to amend your contact details and the closing date after the vacancy has been published.

You can do this by logging into your NHS Jobs account and selecting the vacancy from the list of your job adverts.

Under Advert publishing details you can see your contact details and the closing date. Select 'change' to update these details.