We've published a range of information and resources to support employers with the NHS Jobs service.
Latest system release information
Release information for August 2023
NHS Jobs system release for employers - 10 August 2023 (PDF: 220KB)
Release information for July 2023
NHS Jobs system release for employers - 31 July 2023 (PDF: 196KB)
Release information for March 2023
NHS Jobs system release for employers - 23 March 2023 (PDF: 156KB)
Release information for December 2022
NHS Jobs system release for employers - 19 December 2022 (PDF: 261KB)
Release information for September 2022
NHS Jobs system release for employers - 29 September 2022 (PDF: 244KB)NHS Jobs system release for employers - 1 September 2022 (PDF: 370KB)
Release information for July 2022
NHS Jobs system release for employers - 5 July 2022 (PDF: 87.6KB)
Release information for May 2022
NHS Jobs system release for employers - 30 May 2022 (PDF: 89.8KB)NHS Jobs system release for employers - 3 May 2022 (PDF: 101KB)
Release information for March 2022
NHS Jobs system release for employers - 28 March 2022 (PDF: 42.5KB)NHS Jobs system release for employers - 10 March 2022 (PDF: 95.9KB)
Release information for January 2022
NHS jobs system release for employers - 28 January 2022 (PDF: 90.8KB)NHS Jobs system release for employers - 13 January 2022 (PDF: 101KB)
Access your account
Employer Hub
Identifying the employer hub in NHS Jobs - user guide (PDF: 48KB)How to use the employer hub in NHS Jobs - user guide (PDF: 183KB)
Watch our video on how to use the employer hub in NHS Jobs on YouTube
Sign in and reset your password
How to sign into your account and reset your password in NHS Jobs - user guide (PDF: 202KB)
Watch our video on how to sign into your account and reset a password in NHS Jobs on YouTube
Manage your organisations account
The employer dashboard
How to use the employer dashboard in NHS Jobs - user guide (PDF: 336KB)
Watch our video on how to use the employer dashboard in NHS Jobs on YouTube
Manage users
How to manage users in NHS Jobs - user guide (PDF: 691KB)How to view which tasks each role can do in NHS Jobs - user guide (PDF: 513KB)
Watch our video on how to manage users in NHS Jobs on YouTube
Manage departments
How to manage departments in NHS Jobs - user guide (PDF: 322KB)
Watch our video on how to manage departments in NHS Jobs on YouTube
Manage at risk applicants
How to manage at risk applicants in NHS Jobs - user guide (PDF: 239KB)
Watch our video on how to manage at risk applicants in NHS Jobs on YouTube
Manage accredited logos
How to manage accredited logos in NHS Jobs - user guide (PDF: 183KB)
Watch our video on how to manage accredited logos in NHS Jobs on YouTube
Manage Key Performance Indicators (KPIs)
How to manage your Key Performance Indicators (KPIs) in NHS Jobs - user guide (PDF: 451KB)
Watch our video on how to manage your Key Performance Indicators (KPIs) in NHS Jobs on YouTube
Manage approvals
How to manage approval settings in NHS Jobs - user guide (PDF: 191KB)
Watch our video on how to manage approvals in NHS Jobs on YouTube
Manage Welsh listings
How to manage Welsh listings in NHS Jobs - user guide (PDF: 184KB)
Watch our video on how to manage Welsh listings in NHS Jobs on YouTube
Manage criminal convictions and cautions
How to manage criminal convictions and cautions in NHS Jobs - user guide (PDF: 188KB)
Watch our video on how to manage criminal convictions and cautions on YouTube
Manage moving applicants to other accounts
How to manage moving applicants to other accounts in NHS Jobs - user guide (PDF: 185KB)
Watch our video on how to set up moving applicants to other accounts on YouTube
Documents and templates
Manage the overview of your organisation template
How to manage the overview of your organisation template - user guide (PDF: 211KB)
Watch our video on how to manage the overview of your organisation template on YouTube
Manage the supporting information library
How to manage the supporting information library in NHS Jobs - user guide (PDF: 1MB)
Watch our video on how to manage supporting documents in NHS Jobs on YouTube
Manage offer letter templates
How to manage offer letter templates in NHS Jobs - user guide (PDF: 552KB)
Watch our video on how to manage offer letter templates in NHS Jobs on YouTube
Manage contract templates
How to manage contract templates in NHS Jobs - user guide (PDF: 679KB)
Watch our video on how to manage contract templates in NHS Jobs on YouTube
Notifications, labels and statuses
Electronic Staff Record (ESR) integration
Create a job listing
NHS Jobs and ESR integration - Create a job listing - user guide (PDF: 215KB)
Add pre-employment details
NHS Jobs and ESR integration - Add pre-employment details - user guide (PDF: 191KB)
Add a home address
NHS Jobs and ESR integration - Add a home address - user guide (PDF: 178KB)
Add and check a professional registration
NHS Jobs and ESR integration - Add and check a professional registration - user guide (PDF: 220KB)
Check an Inter Authority Transfer (IAT) consent
NHS Jobs and ESR integration - Check an IAT consent - user guide (PDF: 183KB)
Complete pre-employment checks
NHS Jobs and ESR integration - Complete pre-employment checks - user guide (PDF: 215KB)
Issue a contract
NHS Jobs and ESR integration - Issue a contract - user guide (PDF: 178KB)
Withdraw a job offer or contract
NHS Jobs and ESR integration - Withdraw a job offer or contract - user guide (PDF: 181KB)
Create and publish a job listing
Add the job title and reference number
Add the details of the job
How to create a job listing - Add the details of the job in NHS Jobs - user guide (PDF: 1.3MB)How to add multiple locations to a job listing created in a third party ATS - user guide (PDF: 519KB)
Add the ESR Position
How to create a job listing - ESR Position in NHS Jobs - user guide (PDF: 440KB)
Watch our video on how to create an ESR job listing in NHS Jobs on YouTube
Add the job advert
How to create a job listing - Add the job advert in NHS Jobs - user guide (PDF: 1.4MB)
Add additional questions
How to create a job listing - Add additional questions in NHS Jobs - user guide (PDF: 1.2MB)
Add the recruitment team
How to create a job listing - Add the recruitment team in NHS Jobs - user guide (PDF: 809KB)
Add the Welsh translation
Publish a job listing
How to create a job listing - Publish the job advert in NHS Jobs - user guide (PDF: 375KB)
Watch our video on how to create a job listing in NHS Jobs on YouTube
Publish an Applicant Tracking System (ATS) job listing
How to publish an ATS job listing in NHS Jobs - user guide (PDF: 594KB)
Watch our video on how to publish an ATS job listing in NHS Jobs on YouTube
Respond to a job listing approval
Approve or reject a job listing
How to approve or reject a job listing approval in NHS Jobs - user guide (PDF: 407KB)
Watch our video on how to approve or reject an approval in NHS Jobs on YouTube
Respond to a rejected job listing approval
How to respond to a rejected job listing approval in NHS Jobs - user guide (PDF: 407KB)
Watch our video on how to respond to a rejected job listing approval in NHS Jobs on YouTube
Set up and manage a rolling recruitment
Setup a rolling recruitment
How to set up a rolling recruitment In NHS Jobs - user guide (PDF: 520KB)
Watch our video on how to set up a rolling recruitment in NHS Jobs on YouTube
Transfer an applicant to a copied rolling recruitment
How to transfer an applicant to a copied listing for a rolling recruitment in NHS Jobs - user guide (PDF: 508KB)
Watch our video on how to transfer an applicant to a copied listing for a rolling recruitment in NHS Jobs on YouTube
Search your organisations account
Search for a job listing
How to search for a job listing in NHS Jobs - user guide (PDF: 241KB)
Watch our video on how to search for a job listing in NHS Jobs on YouTube
Search for an applicant
How to search for an applicant in NHS Jobs - user guide (PDF: 339KB)
Watch our video on how to search for an applicant in NHS Jobs on YouTube
Manage a job listing
Add an offline applicant
How to add an offline applicant to a job listing in NHS Jobs - user guide - (PDF: 459KB)
Watch our video on how to add an offline applicant to a job listing in NHS Jobs on YouTube
Copy an application to a job listing in an organisation account
Change and republish a job listing
How to change and republish a job listing in NHS Jobs - user guide (PDF: 419KB)
Watch our video on how to change and republish a job listing in NHS Jobs on YouTube
Remove a job listing
How to remove a job listing in NHS Jobs - user guide (PDF: 365KB)
Watch our video on how to remove a job listing in NHS Jobs on YouTube
Reuse a published job listing
How to reuse a published job listing in NHS Jobs - user guide (PDF: 451KB)
Watch our video on how to reuse a published job listing in NHS Jobs on YouTube
Delete a draft job listing
How to delete a draft job listing in NHS Jobs - user guide (PDF: 212KB)
Watch our video on how to delete a draft job listing in NHS Jobs on YouTube
Change a published job listing recruitment stage
How to change a published job listings recruitment stage in NHS Jobs - user guide (PDF: 439KB)
Watch our video on how to change a published job listings recruitment stage in NHS Jobs on YouTube
Score applications and shortlist applicants
Score applications
How to score applications in NHS Jobs - user guide (PDF: 1.2MB)
Watch our video on how to score applications in NHS Jobs on YouTube
Shortlist applicants for interview
How to shortlist applicants for interview in NHS Jobs - user guide (PDF: 897B)
Watch our video on how to shortlist applicants for interview in NHS Jobs on YouTube
Invite applicants to interview
Invite your shortlist to interview
How to invite your shortlist to interview in NHS Jobs - user guide (PDF: 1.3MB)
Watch our video on how to invite your shortlist to interview in NHS Jobs on YouTube
Assign an interviewee to a slot
How to manage interviews in NHS Jobs - Assign an interviewee to a slot - user guide (PDF: 382KB)
Manage applicants
How to manage interviews in NHS Jobs - Manage applicants - user guide (PDF: 618KB)
Manage interview panel
How to manage interviews in NHS Jobs - Manage interview panel - user guide (PDF: 306KB)
Manage interviews in progress
How to manage interviews in NHS Jobs - Manage interviews in progress - user guide (PDF: 380KB)
Rearrange an interview
How to manage interviews in NHS Jobs - Rearrange an interview - user guide (PDF: 378KB)
Watch our video on how to manage interviews in NHS Jobs on YouTube
Make and manage a job offer
Complete pre-employment checks
Confirm a reference checkHow to confirm a reference check in NHS Jobs - user guide (PDF: 413KB)
Watch our video on how to confirm a reference check in NHS Jobs on YouTube
Reference checkHow to complete a reference check in NHS Jobs - user guide (PDF: 539KB)
Watch our video on how to complete a reference check in NHS Jobs on YouTube
Referee checkHow to complete a referee check in NHS Jobs - user guide (PDF: 599KB)
Watch our video on how to complete a referee check in NHS Jobs on YouTube
Home address checkHow to complete a home address check in NHS Jobs - user guide (PDF: 453KB)
Watch our video on how to complete a home address check in NHS Jobs on YouTube
Identity checkHow to complete an identity check in NHS Jobs - user guide (PDF: 650KB)
Watch our video on how to complete an identity check in NHS Jobs on YouTube
Inter Authority Transfer (IAT) checkHow to complete an Inter Authority Transfer (IAT) check in NHS Jobs - user guide (PDF: 295KB)
Watch our video on how to complete an Inter Authority Transfer (IAT) check in NHS Jobs on YouTube
Right to work in the UK checkHow to complete a right to work in the UK check in NHS Jobs - user guide (PDF: 1.3MB)
Watch our video on how to complete a right to work in the UK check in NHS Jobs on YouTube
Qualifications checkHow to complete a qualification check in NHS Jobs - user guide (PDF: 651KB)
Watch our video on how to complete a qualification check in NHS Jobs on YouTube
Professional registration checkHow to complete a professional registration check in NHS Jobs - user guide (PDF: 757KB)
Watch our video on how to complete a professional registration check in NHS Jobs on YouTube
Disclosure and Barring Service (DBS) checkHow to complete a Disclosure and Barring Service (DBS) check in NHS Jobs - user guide (PDF: 621KB)
Healthcare Professional Alert Notice (HPAN) checkHow to complete a Healthcare Professional Alert Notice (HPAN) check in NHS Jobs - user guide (PDF: 538KB)
Occupational health checkHow to complete an occupational health check in NHS Jobs - user guide (PDF: 562KB)
Watch our video on how to complete an occupational health check in NHS Jobs on YouTube
Issue and manage a contract
End a recruitment
Report definitions
Reporting definition documents
Run a report
Introduction to reporting
Introduction to reporting in NHS Jobs - user guide (PDF: 819KB)
Watch our video on the introduction to reporting in NHS Jobs on YouTube
Export applications and listing data
How to run the export of applications and listing data report in NHS Jobs - user guide (PDF: 373KB)
Equal opportunities
How to run the equal opportunities report in NHS Jobs - user guide (PDF: 544KB)
Watch our video on how to run the equal opportunities report in NHS Jobs on YouTube
Equal opportunities progress
How to run the equal opportunities progress report in NHS Jobs - user guide (PDF: 378KB)
Watch our video on how to run the equal opportunities progress report in NHS Jobs on YouTube
Equal opportunities for a specific job
How to run the equal opportunities for a specific job report in NHS Jobs - user guide (PDF: 330KB)
Vacancy numbers
How to run the vacancy numbers report in NHS Jobs - user guide (PDF: 496KB)
Watch our video on how to run the vacancy numbers report in NHS Jobs on YouTube
Time taken to hire
How to run the time taken to hire report in NHS Jobs - user guide (PDF: 373KB)
Watch our video on how to run the time taken to hire report in NHS Jobs on YouTube
Vacancy bulletin
How to run the vacancy bulletin report in NHS Jobs - user guide (PDF: 419KB)
Watch our video on how to run the vacancy bulletin report in NHS Jobs on YouTube
Contact and support
For help and support with using the NHS jobs system, you can contact the NHS Jobs team by:
Telephone: 0300 330 1013
Email: nhsbsa.nhsjobs@nhsbsa.nhs.uk
We're available Monday to Friday between 8am and 6pm, Saturday between 9am and 3pm and we are closed over bank holidays.Find out about call charges