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Non-POL annual update reminder

All employing authorities (EAs) are required to submit end of year information to NHS Pensions on an annual basis. You must submit this information to NHS Pensions by the 31 May 2023.

If you use Pensions Online (POL) you should submit this year end information via POL.

For non-POL employers, the Data Management Team will send a prepopulated spreadsheet to the main EA contact week commencing the 13 March 2023.

The spreadsheet will be partially prepopulated for all members where an annual update should be submitted. Once the spreadsheet has been received, employers will receive an email from the Data Team to confirm receipt, which will be sent within five working days.

If you do not receive the confirmation email, you should contact the employer helpline on 0300 3301 353. The Data Team will then contact you directly to resolve the issue and work with employers to resolve any errors arising from the annual update, before the annual benefit statement cut-off date, which are still to be confirmed.

Spreadsheets incorrectly completed will be returned for correction and the data will not be processed until the amended information is received. Any spreadsheets received after the 31 May 2023, will be worked on a best endeavours basis. The Data Team are unable to commit to these being completed prior to the cut off. Comprehensive guidance notes will be made available to all employers. The Stakeholder Engagement Team are hosting a virtual training event via Microsoft Teams for all Non-POL employers. A date is to be confirmed and we will contact the non-POL employers directly with information.